You can use Calendar to invite colleagues to meetings, forward meeting invitations, propose new meeting times and more.
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Mar 04, 2011 Let everyone know when and where your meeting will be by sending a calendar invite using Microsoft Outlook. Step 1: Open the meeting request form in Outlook Open Microsoft Outlook. Mar 19, 2020 I am trying to send a calender invite and i want some people to mark as an optional attendee. I did not find any option into Outlook for MAC but. Schedule a Teams meeting from Outlook. Microsoft Teams includes the Outlook add-in, which lets you create new Teams meetings directly from Outlook. It also lets people view, accept, or join meetings in either app. Then click Send. You can also invite people from outside your organization from Outlook.
- An iPhone, iPad or iPod touch with iOS 10 or later or iPadOS
- An account with Microsoft Exchange 2010 or later
Invite colleagues to a meeting
- Open Calendar, then tap the add button to create a new event. For an existing event, tap the event, then tap Edit.
- Tap Invitees.
- Tap 'Add invitees'.
- Enter the email addresses of the people you want to invite, then tap Done. After you tap Done, each invitee receives an email that lets them accept, decline, or tentatively accept the invitation.
Forward an invitation to a meeting
With some Exchange servers, any event attendee can invite other attendees.
- Open Calendar, then tap an event.
- Tap Invitees.
- Tap 'Add invitees'.
- Enter the email addresses of the new invitees, then tap Done.
- Tap Done in the Invitees screen.
- Tap Send. If the meeting is recurring, tap 'Save for this event only' or 'Save for future events'.
Propose a new meeting time
![Microsoft outlook mac optional send invite template Microsoft outlook mac optional send invite template](/uploads/1/3/3/9/133908181/939640029.png)
Any invitee can propose a new time* for a meeting in Calendar.
- Open Calendar, then tap an event.
- Tap Propose New Time.
- Choose a new time from the list of available options.
- Tap Done.
Calendar sends a notification to the organiser about the proposed time. The organiser can either accept or ignore the proposed time, or send an email reply. If the organiser accepts the new time, the meeting time is moved.
Cancel a meeting
- Open Calendar, then tap an event.
- Tap Delete Event.
- Tap Delete Event again to confirm.
Calendar sends a notification to all meeting invitees that the meeting has been cancelled.
Learn more
* This feature requires Office365 or Microsoft Exchange 2016 or later.
How to add and remove meeting (required/optional/resource) attendees in Outlook
It is easy to add attendees when you are creating a new meeting. Occasionally, you may need to update an existing meeting and add more attendees. Either in new meeting request or updating existed meeting, this article will arrange you a guidance to add and remove required, optional, or resource meeting attendees at ease.
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Add meeting (required/optional/resource) attendees in Appointment page
Normally we create and edit meeting in the familiar Appointment page. And it is easy to add the required, optional, and resource attendees in the appointment page.
Step 1: Open the meeting window by one of following operations:
- Click Home > New item > Meeting to create a new meeting in Outlook 2010 / 2013;
- Click File > New > Meeting Request to create a new meeting in Outlook 2007;
- Double click an existing meeting in calendar to edit it.
Step 2: Enter the email addresses of meeting attendees in the To… box.
Sometimes you may not remember all attendees' email address, and enter them correctly in the To box. And for the sake of entering more kinds of attendees, you'd better go on following steps.
Step 3: Click the Address Book button in the Attendees group under the Meeting tab.
Step 4: In the Select Attendees and Resources: Contacts dialog box,
- Add Required Attendees: Select and highlight the email addresses you will add in the Address Book, and click the Required -> button;
- Add Optional Attendees: Select and highlight the email address in the Address Book, and click the Optional -> button at the bottom.
- Add Resources Attendees: Select and highlight the email address in the Address Book, and click the Resources -> button at the bottom.
Note: You can select as many as discontinuous email addresses with holding the Ctrl key and clicking then one by one; and select many continuous email addresses with holding the Shift key and clicking the first and the last one.
Step 5: Click the OK button in the Select Attendees and Resources: Contacts dialog box.
Step 6: Click Send button if you are creating new meeting, or Send Update button if you are editing an existing meeting.
Add meeting (required/optional/resource) attendees in Scheduling page
In scheduling page, it is clear to view time arranged in detail in your calendar, and you can pick up the best time for meetings. There are a few differences from that in Appointment page to add attendees.
Step 1: Get into the Meeting window:
- Create new meeting in Outlook 2010 / 2013: click the Home > New Item > Meeting;
- Create new meeting in Outlook 2007: click the File > New > Meeting Request;
- Open existed meeting: double click the meeting in the calendar view.
Step 2: Click the Scheduling button in the Show group under the Meeting tab.
Step 3: Click the Add Others > Add from Address Book.
Step 4: Now you get into the Select Attendees and Resources: Contacts dialog box, you can do it same as Step 4 in the Appointment page.
Step 5: Click the Send button or Send Update button.
Delete meeting (required/optional/resource) attendees
Microsoft Outlook Mac Optional Send Invite Free
You can delete all or special meeting (required / optional / resource) attendees with following steps.
Step 1: In the Meeting window, click the Address Book button in the Attendees group under the Meeting tab.
Step 2: Select the special or all email addresses in the Required -> box, Optional -> box, or Resource -> box, and delete them.
Step 3: Click OK button.
Step 4: Click the Send button or Send Update button in the Meeting window.
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- Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
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- Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
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Calendar Invite Microsoft Outlook
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